Iris Storage

Modern digital solutions enable data storage chip in the archives. electron capture and recognition software plus software document management technologies are allowing companies and companies with large data storage requirements to digitize and archive the data. Through the use of scanning and storage technology, which previously took weeks can now take a few seconds.

The case study Naspers
Naspers is a large media company in South Africa with massive data archiving requirements. Previously, the company kept a lot of data in paper files, material that was important but relatively inaccessible. These records were important facts, figures and data stored in them, but when they were needed for reference, it could take days or even weeks to find the right file, the date on which the information may have been immaterial.

Naspers decided to improve their storage technology to older technology modern. The company needed a solution that would encompass all inaccessible data on paper and make it easily searchable - essentially creating an easy access to digital archives. Other requirements for the solution requires that the procedure should not damage documents and digital resources, will provide clear images of the digitized material, be easy to load into a central database, be easy to manage and archive and is also easy find and access.

They found the solution using hardware and software components of an innovative provider of enterprise content management leading to convert their paper, paper data into digital data - as well as a storage solution for electronic indexed original documents.

How they did
Use of scanners designed to handle documents related and unrelated to over 300 pages per minute, Naspers has been able to scan original documents in color at an optimum resolution. OCR was then used to index and classify data, which can retrieve and store.

The digital data was then archived and, using a document management software, a standard was created for managing and storing data. electron capture and recognition software has enabled optical character recognition, which means that data can easily be retrieved via keyword searches.

The current repository of digitized data is managed by a manager of archives and documents can also be modified and new ones can be added easily. The archive manager is able to restrict and control access permissions for users in the repository.

The repository access is via a friendly Web interface and search capabilities means that the internal staff and external customers have access to the vast amount of data, regardless of where the person is.

This case study Naspers is a perfect example of how modern scanning solutions can help businesses of all types, saving time and money by streamlining business processes.
Scanners are available in various formats for the digitization of virtually any type of document. The high speed of these scanners as well as features to stop copying, prevent missing pages or protecting against damage to original documents allow equipment to process large volumes of data at a rapid pace.

document recognition, storage and databases
Special software allows for character recognition optical character recognition - a technology that identifies individual characters and words on a document and converts them into digital data. In conjunction with the document management software, it is possible to use the basic search functionality to search through archived digital material using specific keywords.

Databases and repositories created by scanning and document management technology.